Effective Date: October 10, 2025

Health Data Decision, Inc.
Headquarters: Florida, United States

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At Health Data Decision (“we,” “our,” or “us”), your privacy is critically important. We are committed to protecting the privacy, security, and confidentiality of all personal and healthcare-related data entrusted to us. This Privacy Policy explains how we collect, use, disclose, and protect information in connection with our software-as-a-service (SaaS) platform and related services.

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1. Who We Are

Founded in 2025 and headquartered in Florida, Health Data Decision is a SaaS company built by healthcare professionals, data scientists, engineers, and compliance experts. Our mission is to help healthcare organizations transform raw data into meaningful, actionable insights that improve patient outcomes and optimize performance.

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2. Scope of This Privacy Policy

This Privacy Policy applies to all users of our website, platform, mobile applications (if applicable), and related services (collectively, the “Services”), including representatives of healthcare organizations that use our platform.

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If you are a patient whose information may be processed through our Services by a healthcare provider, please note that we operate as a business associate under the Health Insurance Portability and Accountability Act (HIPAA), and your healthcare provider’s Notice of Privacy Practices governs how your health data is handled.

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3. Information We Collect

We collect the following types of information, depending on how you interact with us:

a. Customer & User Information

• Name, job title, organization

• Email address, phone number, contact preferences

• Account login credentials

• Billing and payment information (processed through third-party providers)

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b. Data Processed on Behalf of Customers

As a HIPAA-compliant SaaS provider, we may process Protected Health Information (PHI) or other sensitive data on behalf of healthcare entities, including:

• Patient identifiers (names, dates of birth, medical record numbers)

• Clinical, operational, and financial data

• Other data as needed to support analytics and reporting functions

We do not use this data for our own purposes.

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c. Automatically Collected Data

• IP address and device identifiers

• Browser type and operating system

• Usage metrics and interaction logs with our platform

• Cookies and tracking technologies (see Section 7)

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4. How We Use Your Information

We use the information we collect to:

• Provide and support our Services

• Ensure data integrity, security, and compliance

• Communicate with customers and respond to inquiries

• Improve and optimize our platform

• Comply with legal and regulatory obligations

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5. Sharing and Disclosure of Information

We do not sell or rent your personal information.

We may share data:

• With service providers under contractual agreements (e.g., cloud hosting, analytics, payment processors)

• As required by law, regulation, or legal process

• To enforce our rights or protect our users

• With your consent or at your direction

If we process PHI, we do so under the terms of a Business Associate Agreement (BAA) with the covered entity.

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6. Data Security

We implement robust administrative, technical, and physical safeguards designed to:

• Protect data from unauthorized access, use, or disclosure

• Maintain data accuracy and integrity

• Ensure data availability and recoverability

These safeguards include encryption, access controls, audit logging, and secure software development practices.

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7. Cookies and Tracking Technologies

We use cookies and similar technologies to:

• Enhance user experience

• Analyze site usage

• Improve our Services

You can manage cookie preferences through your browser settings.

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8. Data Retention

We retain information only as long as necessary to fulfill the purposes outlined in this policy or as required by law or contractual agreements with our clients.

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9. Your Rights and Choices

Depending on your jurisdiction, you may have rights to:

• Access, correct, or delete your personal data

• Object to or restrict certain processing

• Withdraw consent (where applicable)

To exercise these rights, please contact us at: privacy@healthdatadecision.com

 

10. International Users

While our Services are primarily intended for U.S.-based healthcare organizations, we comply with applicable international data protection laws if and when we process data from outside the United States.

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11. Children’s Privacy

Our Services are not directed to children under 13. We do not knowingly collect personal information from children without proper consent.

 

12. Changes to This Privacy Policy

We may update this Privacy Policy periodically. If we make material changes, we will notify you via email or through our platform. Please review this page regularly for updates.

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13. Contact Us

For questions or concerns about this Privacy Policy or our data practices, please contact us at:

Health Data Decision, Inc.

Email: hello@healthdatadecision.com
Mailing Address: 626 N. Alafaya Trail Suite 206, Orlando, FL, 32828

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14. HIPAA Compliance

Health Data Decision is committed to compliance with the Health Insurance Portability and Accountability Act (HIPAA) and related regulations. We enter into Business Associate Agreements (BAAs) with covered entities and implement industry-standard safeguards to protect Protected Health Information (PHI).